Lower School Admissions

Like many independent schools in the Bay Area, we manage our admissions process through Ravenna, the online application program for private and independent schools.  

You’ll use Ravenna to submit forms, to schedule an interview and to sign up for Information Nights and Workshops.

Admission Steps

Step 1: Create an account in Ravenna.

Step 1: Create an account in Ravenna

Search for and select Helios School. www.ravenna-hub.com

Step 2: Sign up for an Information Night.

Information Nights are 6:30 - 8:30 p.m. on:

  • Oct. 16
  • Nov. 8
  • Dec. 4 
  • Jan. 10

All Information Nights are held on the Helios Campus.

Step 3: Submit your initial application and application fee by Jan. 18

Applications for consideration in the first round of applicants are due  by January 18, but we encourage you to submit an application as early as possible. Each year some parents report that they wish they had begun the process earlier. 

A submitted application is required to sign up for a workshop and parent interview. 

Kindergarten age requirement: Age 5 by January of 2020

After you submit an application, you may do the following in any order:

Optional: Sign up for a School Tour

Taking a tour to see Helios in action is highly recommended and the best way to understand our approach more deeply. Small group tours with a current Helios parent or administrator offer parents the opportunity to see aspects of our program highlighted at Information Nights. You will see students engaged in learning and have the option to speak with them and gain their perspective of the school.  

Sign up on Ravenna for one of these dates: Oct.23, Nov.14, Dec. 10, Jan. 9, Jan. 28, Feb. 7.

Spaces are limited to give parents a personalized experience of Helios.

Optional: Explore Financial Aid

Helios makes enrollment decisions independent of a family’s need for financial assistance.

Helios uses a 3rd-party system, NAIS' School and Student Services, to help determine financial awards to families and we encourage you to apply if your family needs assistance. 

Financial aid applications are due on February 8th.

Schedule or submit a giftedness assessment

For grades K-1 we require a Qualitative Assessment (QA). We recommend scheduling one as soon as possible as testers’ schedules are quite busy.

For grades 2-4 we accept a QA, an IQ test, or an achievement test as part of the application process. For details on IQ and achievement tests, click here.

IQ and Achievement test results must be submitted by February 15.

QA results must be submitted by March 6.

Schedule a workshop visit for your student

On-campus workshops are a wonderful way for your child and a required step in the application process. It helps your child to get a feel for our school and for us to see your student in a peer group setting.

Dates and times are detailed in Ravenna

Prepare and submit the remaining application forms and materials

Please use Ravenna to submit transcript requests and send recommendation forms to your child’s current teachers. Make sure you give them plenty of time to complete these.

All documentation (except QA reports) is due on or before February 15th. QA reports may be submitted until March 6.

Schedule a parent/guardian interview with Helios

This 30-45 minute conversation is an opportunity for you to share more about your child and ask any remaining questions about Helios. Sign-ups are available via Ravenna.

If two parents share guardianship of the child, both are required to attend the interview. 

Admissions Decisions

Admissions decisions will be sent via Ravenna on March 21. Helios is part of the Independent Schools of the San Francisco Bay Area (ISSFBA), a consortium of schools that agree to release decisions on the same day. As well, we agree that the week starting March 21 and ending when decisions are due back from parents, March 28, is a "Quiet Week." Out of respect for parents' decision-making process, we will not contact you. However, if you would like to speak to anyone at Helios or come back for a tour, please call Susan Stanat, Director of Admissions, at 408-475-0017. We are happy to speak with you and arrange a revisit.  

Decisions from Helios will be one of three: acceptance to Helios, decline from Helios or entry in to the wait pool.

Students who apply and are not admitted due to inadequate space are automatically placed in the wait pool. The wait pool is not a hierarchical list. Students from the wait pool will be admitted based on current class makeup. Families will be approached as soon as possible if their student is a possible fit for an open class space.  


Important Admissions Dates

  • January 18, 2019: Initial application due

  • February 8, 2019: Optional financial aid application due

  • February 15, 2019: Supplemental forms and IQ or Achievement Test report due

  • March 6, 2019: Qualitative Assessment due, if submitting

  • March 21, 2019: Admissions decisions released via Ravenna

  • March 28, 2019: Enrollment Contracts and Deposits Due