Middle School Admissions
Like many independent schools in the Bay Area, we manage our admissions process through Ravenna, the online application program for private and independent schools.
You’ll use Ravenna to submit forms, to schedule an interview and to sign up for Information Nights and Workshops.
- Step 1: Create an account in Ravenna
- Step 2: Sign up for an Information Night
- Step 3: Submit your initial application and application fee of $100 by Jan. 17, 2020
Applications for consideration in the first round of applicants are due by January 17, but we encourage you to submit an application as early as possible. Each year some parents report that they wish they had begun the process earlier.
A submitted application is required to sign up for a workshop and parent interview.
If the $100 application fee presents a hardship for your family, please contact firstname.lastname@example.org and we will be happy to work with you.
- Optional: Sign up for a School Tour
- Optional: Explore Financial Aid
- Schedule or submit a giftedness assessment
- Schedule a workshop visit for your student
- Prepare and submit the remaining application forms and materials
- Schedule a parent/guardian interview with Helios
Taking a tour to see Helios in action is highly recommended and the best way to understand our approach more deeply. Small group tours with a current Helios parent or administrator offer parents the opportunity to see aspects of our program highlighted at Information Nights. You will see students engaged in learning and have the option to speak with them and gain their perspective of the school.
Sign up on Ravenna for one of these dates:
- Oct. 22, 2019
- Nov. 19, 2019
- Dec. 3, 2019
Spaces are limited to give parents a personalized experience of Helios.
Helios makes enrollment decisions independent of a family’s need for financial assistance.
Helios uses a 3rd-party system, NAIS' School and Student Services, to help determine financial awards to families and we encourage you to apply if your family needs assistance.
Financial aid applications are due on February 7, 2020.
We accept an IQ test, an achievement test or a Qualitative Assessment (QA), as part of the application process.
We recommend scheduling one as soon as possible as testers’ schedules are quite busy.
For details on IQ and achievement tests, click here. IQ and Achievement test results must be submitted by February 7, 2020.
To learn more about Qualitative Assessment (QA) follow this link, More Information on Qualitative Assessment. QA results must be submitted by March 6, 2020.
Attending an on-campus workshop is a required step in the application process, and a wonderful way for your child to experience a little bit of Helios. It helps your child to get a feel for our school and for us to see your student in a peer group setting.
Dates, times, and sign-up will be detailed in Ravenna when available.
This 30-45 minute conversation is an opportunity for you to share more about your child and ask any remaining questions about Helios. Sign-ups are available via Ravenna.
If two parents share guardianship of the child, both are required to attend the interview.
Admissions decisions will be sent via Ravenna on March 19, 2020. Helios is part of the Independent Schools of the San Francisco Bay Area (ISSFBA), a consortium of schools that agree to release decisions on the same day. As well, we agree that the week starting March 19 and ending when decisions are due back from parents, March 26, is a "Quiet Week." Out of respect for parents' decision-making process, we will not contact you. However, if you would like to speak to anyone at Helios or come back for a tour, please call Susan Stanat, Director of Admissions, at 408-475-0017. We are happy to speak with you and arrange a revisit.
Decisions from Helios will be one of three: acceptance to Helios, decline from Helios or entry in to the wait pool.
Students who apply and are not admitted due to inadequate space are automatically placed in the wait pool. The wait pool is not a hierarchical list. Students from the wait pool will be admitted based on current class makeup. Families will be approached as soon as possible if their student is a possible fit for an open class space.
January 17, 2020: Initial application due
February 7, 2020: Supplemental forms due date
March 6, 2020: Qualitative Assessment report due, if submitting
March 19, 2020: Admissions decisions released via Ravenna
March 26, 2020: Enrollment Contracts and Deposits Due